It has become necessary for many organizations to move their email archives from an on-premise email environment to Office 365. The reasons may vary: adoption of SaaS based offerings, corporate reorganizations, a change in archiving requirements, or displacing legacy hardware or software. For larger companies, there’s an additional benefit to moving to Office 365. It could be the last time they had to get new software, servers, and storage for their email environment!
There’s little question that your organization can save money moving to Microsoft Office 365, but the planning and processes involved in transitioning from an established infrastructure to a cloud environment is a major undertaking.
The transition to the cloud is not one to be taken lightly. Microsoft is doing its best to help smooth the process – there are numerous guides and tools, making the migration of your on-premises mailboxes to Exchange Online possible. All versions of the Microsoft Exchange server are supported as a source of emails, and you can transfer the data stored in 3rd-party solutions like Lotus Notes or GroupWise. However, there is a common problem you might encounter.
What about your email archive?
Most companies have an email archiving software running around the clock, because of compliance, litigation, and technical reasons. Email archive solutions are usually replacing the original emails in the users’ mailboxes with so-called “stubs”, or sometimes, they remove the emails from the Exchange server. Migrating only the mailbox content to Office 365 would cause data loss, and you would get a bunch of non-functional shortcuts. All mails previously moved to the archive would be inaccessible. How to solve this problem?
Don’t lose data!
Just because you are moving to the cloud, it doesn’t have to mean you need to leave your existing email behind. There is a way to make the move to the cloud complete.There is a migration product specially developed to solve Office 365 migration scenarios!